VICTORIA MARKET OPERATORS HANDBOOK SECTION

A. INSURANCE REQUIREMENTS (VIC) 1. Public Land (council, Crown, roads, parks) Local councils in Victoria administer event permits and require public liability insurance for events on council land.content.police.vic.gov.au+1 The City of Yarra states that events requiring an event permit require public liability insurance coverage of $20 million.Yarra City Council Whitehorse City Council states that public and private events held on council land require a current public liability insurance policy for a minimum of $20 million.Whitehorse City Council Some councils provide access to council-arranged public liability insurance for uninsured community groups and individuals hiring council facilities.nillumbik.vic.gov.au+1 Product & other liability types Public and products liability are included in event liability classes offered through some Victorian government insurance arrangements (for public sector bodies) via the Victorian Managed Insurance Authority (VMIA).Victorian Managed Insurance Authority Volunteers and workers WorkSafe Victoria sets out legal duties for employers regarding occupational health and safety in Victoria, including maintaining safe systems of work and safe workplaces.WorkSafe Victoria WorkSafe resources describe volunteer health and safety expectations for community service organisations and outline that most volunteers are not entitled to compensation under the Workplace Injury Rehabilitation and Compensation Act 2013.WorkSafe Victoria+1 2. Private Land (farms, commercial venues, private property) Insurance arrangements on private land are determined by contract between the landowner, venue, and event operator. Private venues often hold their own premises or property insurance; event organisers generally obtain separate public liability and event liability cover, consistent with commercial practice described in state insurance guidance.buyingfor.vic.gov.au+1 B. STALL LAYOUTS & SITE DESIGN 1. Public Land Accessibility & access routes Victorian event safety and public event planning guidelines describe the need for safe audience circulation, accessible routes, and clear emergency access in event layouts.content.police.vic.gov.au+1 Electrical and energy setups Energy Safe Victoria’s event safety information states that organisers of public events have a duty of care under occupational health and safety legislation to provide a safe operational environment, and provides requirements for electrical and gas installations at events.Energy Safe Victoria Structures and marquees Victorian public event guidelines and WorkSafe event safety guidance discuss the management of temporary structures, crowd areas, and staging as part of event planning and layout.content.police.vic.gov.au+2WorkSafe Victoria+2 2. Private Land Layout requirements on private land depend on building and fire safety rules, occupancy limits, and any planning permit or venue terms that apply to the site. Private venues apply their own site rules for stall placement, exits, and clearways, aligned with building and workplace safety obligations referenced in general OHS duty material.WorkSafe Victoria+1 C. TRAFFIC FLOW (PEDESTRIAN & VEHICLE) 1. Public Land Pedestrian movement Victorian Guidelines for Planning Safe Public Events and WorkSafe’s major events safety advice include crowd management and pedestrian flow as part of event planning.content.police.vic.gov.au+2WorkSafe Victoria+2 Vehicle access, bump-in / bump-out Safe Work Australia’s Traffic Management Guide for Events provides national guidance on managing traffic movements at organised public events, including interaction between vehicles and pedestrians.Safe Work Australia Roads and permits The Department of Transport and Planning (DTP) states that events or filming on roads in Victoria require permission where a major road is impacted, with permits assessing safety, congestion, and traffic impacts.Transport Victoria+1 VicRoads traffic engineering and traffic management materials describe functions under the Road Management Act 2004 and include guidance on changes to traffic movements and events on roads.VicRoads+1 2. Private Land Traffic flow on private land (for example, private car parks or farm properties) is managed under workplace and site safety obligations, with reference to workplace traffic management principles.WorkSafe Victoria+1 D. COUNCIL APPROVAL PROCESSES 1. Public Land Event permits and local laws Victorian police event guidelines indicate that event organisers consult with local government to determine required approvals and obtain permits from the relevant public land manager when using public land not managed by local government.content.police.vic.gov.au Individual Victorian councils publish event planning toolkits and guides that describe local application processes for events on council land (for example, Moyne Shire’s Event Planning and Marketing Guide, City of Yarra event planning toolkit).Moyne Shire Council+1 Food business registration (temporary and mobile food premises) The Victorian Department of Health states that all food premises in Victoria, including market stalls and food vans, require Food Act 1984 registration from their registering council before selling food.Health Victoria+1 FoodTrader is the statewide registration and notification tool for people selling food in Victoria and has replaced Streatrader for temporary and mobile food premises registration and notification.FoodTrader+1 FoodTrader documentation describes the process for applying for registration or notification and updating details.FoodTrader+1 Planning, noise, waste, water Business Victoria information for starting a food business outlines licensing and registration requirements for food premises, including food trucks, vans and market stalls.Business Victoria+1 Council event planning resources describe waste management, noise considerations, amenities, and other local conditions for event permits.Moyne Shire Council+1 2. Private Land Food premises operating from fixed locations on private land require registration or notification as a fixed food premises through local councils, as described in the Victorian registration/notification framework for food premises.ABLis+1 Markets on private land may require planning or event approvals where zoning, land use, or scale of activity is regulated by local planning schemes; individual councils publish planning and event information relevant to their municipality.Moyne Shire Council E. VOLUNTEERS VS STAFF 1. Volunteers WorkSafe Victoria’s volunteer guidance for community service organisations explains health and safety expectations and notes that volunteers fall within the scope of the Occupational Health and Safety Act 2004 in relation to employer duties to other persons.WorkSafe Victoria+2OHS Reps+2 WorkSafe Victoria’s volunteers page notes that most volunteers are not entitled to compensation under the Workplace Injury Rehabilitation and Compensation Act 2013.WorkSafe Victoria 2. Staff (employees) WorkSafe Victoria’s summary of occupational health and safety legal duties outlines obligations for employers, including providing and maintaining safe plant, safe systems of work, safe use and storage of plant and substances, and safe workplaces free of risks to health.WorkSafe Victoria Fair Work and other industrial frameworks apply to employment conditions; these are administered at the national level and are outside Victorian state occupational health and safety guidance. (No single Victorian state site consolidates all industrial award details.) F. SAFETY + WEATHER REQUIREMENTS 1. Public Land Event safety frameworks Victorian Guidelines for Planning Safe Public Events (Victoria Police) provide planning guidance for public events in Victoria, including emergency management, safety planning, and coordination with local authorities and other agencies.content.police.vic.gov.au WorkSafe Victoria’s “Advice for managing major events safely” describes coordination of safety planning, risk management processes, and health and safety risk control for major events.WorkSafe Victoria+1 Weather and hazard management WorkSafe Victoria event safety guidance and audience/crowd management material include weather-related risks, crowd behaviour, and physical hazards as part of event risk management considerations.WorkSafe Victoria+1 Energy Safe Victoria’s “Events” page sets out energy safety expectations for public events, including safe use of electrical and gas equipment.Energy Safe Victoria 2. Private Land Event safety frameworks and WorkSafe Victoria OHS duties apply to workplaces and events on private land, including requirements to provide and maintain safe systems of work, safe plant, and safe workplaces, and to manage risks arising from event activities.WorkSafe Victoria+2WorkSafe Victoria+2 REFERENCE LIBRARY — VICTORIA (OFFICIAL LINKS) General event safety and planning (VIC) Victorian Guidelines for Planning Safe Public Events (Victoria Police – PDF) https://content.police.vic.gov.au/sites/default/files/2019-05/Guidelines-for-Public-Events2018.pdf content.police.vic.gov.au WorkSafe Victoria – Advice for managing major events safely https://www.worksafe.vic.gov.au/resources/advice-managing-major-events-safely WorkSafe Victoria+1 WorkSafe Victoria – Occupational health and safety: your legal duties https://www.worksafe.vic.gov.au/occupational-health-and-safety-your-legal-duties WorkSafe Victoria Energy Safe Victoria – Events https://www.energysafe.vic.gov.au/community-safety/energy-safety-guides/safety-work/events Energy Safe Victoria Live Performance / Crowd and audience management guidance (example industry standard) https://liveperformance.com.au/wp-content/uploads/2019/02/HG01-Audience-and-Crowd-Management-Sept-2024.pdf liveperformance.com.au Food premises, markets and mobile food (VIC) 6. Department of Health – Food trucks and market stalls https://www.health.vic.gov.au/food-safety/food-trucks-and-market-stalls Health Victoria FoodTrader – Homepage https://foodtrader.vic.gov.au/ FoodTrader FoodTrader – Getting started (includes Streatrader transition) https://foodtrader.vic.gov.au/user-guide/getting-started/ FoodTrader FoodTrader – Applying for a registration or notification https://foodtrader.vic.gov.au/user-guide/applying-for-a-registration-or-notification/ FoodTrader Business Victoria – Start a food business (including food trucks, vans and market stalls) https://business.vic.gov.au/business-information/start-a-business/start-a-food-business Business Victoria ABRIS – Registration / Notification of a Fixed Food Premises (Victoria) https://ablis.business.gov.au/service/vic/registration-notification-of-a-fixed-food-premises/24776 ABLis Insurance and council examples (VIC) 12. City of Yarra – Insurance (event planning toolkit) https://www.yarracity.vic.gov.au/things-to-do/arts/plan-outdoor-event/event-planning-toolkit/insurance Yarra City Council Whitehorse City Council – Public Liability Insurance fact sheet (PDF) https://www.whitehorse.vic.gov.au/sites/whitehorse.vic.gov.au/files/assets/documents/festival-fact-sheets-april-aw_12-public-liability-insurance_0.pdf Whitehorse City Council Nillumbik Shire Council – Apply for public liability insurance for your event https://www.nillumbik.vic.gov.au/Home/Pay-Report-Apply/Pay/Apply-for-public-liability-insurance-for-event nillumbik.vic.gov.au Wyndham City Council – Public Liability Insurance for Uninsured Casual Hirers of Council Facilities (PDF) https://www.wyndham.vic.gov.au/sites/default/files/2019-07/WCC%20-%20Wiki%20-%20Casual%20Users%20Brochure%20-%202019-2020.pdf Wyndham City Victorian Managed Insurance Authority (VMIA) – Policies and cover https://www.vmia.vic.gov.au/policies-and-cover Victorian Managed Insurance Authority City of Melbourne – Public liability insurance https://www.melbourne.vic.gov.au/public-liability-insurance City of Melbourne Council event planning examples 18. Moyne Shire Council – Event planning and marketing guide https://www.moyne.vic.gov.au/Our-community/Events/Event-planning-and-marketing-guide Moyne Shire Council Traffic and road events (VIC) 19. Department of Transport and Planning – Events and filming on roads https://transport.vic.gov.au/road-and-active-transport/business/road-and-traffic-management/road-permits-and-charges/events-and-filming-on-roads Transport Victoria+1 WorkSafe / Safe Work Australia – Traffic Management Guide for Events (national) https://www.safeworkaustralia.gov.au/system/files/documents/1703/traffic-management-guide-events.pdf Safe Work Australia VicRoads – Technical documents on traffic management (example: Changing traffic movements other than for events or works – TEM Vol 3 Part 28, PDF) https://www.vicroads.vic.gov.au/~/media/files/technical-documents-new/traffic-engineering-manual-v3/tem-vol-3-part-28--changing-traffic-movements-other-than-for-event-works.pdf VicRoads Code of Practice for Worksite Safety – Traffic Management (Vic Gazette) https://www.gazette.vic.gov.au/gazette/Gazettes2023/GG2023S280.pdf Victoria Government Gazette Volunteers and OHS 23. WorkSafe Victoria – Volunteer health and safety for community service organisations https://www.worksafe.vic.gov.au/volunteer-health-and-safety-community-service-organisations WorkSafe Victoria WorkSafe Victoria – Volunteers https://www.worksafe.vic.gov.au/volunteers WorkSafe Victoria Volunteer Health and Safety handbook (community organisations – PDF) https://volunteeringhub.org.au/wp-content/uploads/2021/02/Volunteer%20Health%20and%20Safety%3A%20A%20Handbook%20for%20Community%20Service%20Organisations.pdf volunteeringhub.org.au OHS Reps – Volunteers in the workplace (Victoria) https://www.ohsrep.org.au/volunteers_in_the_workplace OHS Reps